WISH Program Resourcing Application Process
WISH utilizes a formal intake process for supporting education/training programs. All UW Medicine entities ("internal") that seek WISH resourcing (e.g., space, technician support, equipment, etc.), are required to complete an application for resourcing. Any department/program that will provide its own resources; and/or activities supported by external entities, do not need to submit an application for resourcing, but may be subject to associated course costs/fees. Information about this separate process can be found here.
Internal Requests
The WISH Application for resourcing (WISHApp) is available online (see link below), and completed applications are reviewed/approved on a rolling-basis. Once approved, applicants will be notified and can begin the scheduling process. All existing programs must have an application on file to be considered for the following academic year.
Application
To begin the process, please submit a resourcing application found at:
WISHAPP Portal →
To create an application you will be required to login with your UW NetID.
NOTICE: Please allow 6-8 weeks for official notification.
+Q: Do I need to fill out an application?
Only UW Medicine entities, referred to as internal, will need to fill out an application. All other courses will be considered external, including industry sponsored/supported activities, and do not have to fill out a WISHApp application.
Both internal and external processes are described in separate locations.
+Q: I already have an approved application on file, do I need to resubmit each year?
The new WISHApp Portal will house a repository of all submitted applications. On an annual basis, WISH will ask you to submit a status update for each approved course. This will allow us to better track updates in course content, timing, and other modifications for active courses. An annual status update must be on file in order to maintain a course's active status.
+Q: I already run a course at WISH, do I need to submit an application?
All WISH supported courses, new and existing, need to have a completed application on file. If you've submitted an application already, but need to make changes, please reach out to a WISH staff member for instructions.
+Q: What information is requested on the application?
The application collects information that will help us understand the resourcing needs of the course. This includes an overview of the course material, space and equipment needs, as well as information that may help us identify equipment purchases or fabrication priorities, and opportunities for potential collaboration with others teaching similar content.
+Q: When is the deadline?
There is no specific deadline for application submission, however for all courses requesting WISH resourcing, an application must be submitted in order to schedule. Once an application is submitted, a requestor may request to hold anticipated course dates within the current scheduling cycle. Held course dates will be confirmed once an application has been officially approved. Please allow 6-8 weeks for official notification.
+Q: How are courses and programs reviewed? Are any prioritizied?
All applicants will be reviewed by the WISH Resourcing Application Committee, which includes WISH Clinical Directors, technician and admin/education representatives. The committee reviews resourcing needs for prioritization based on alignment with UW Medicine strategic safety priorities. Priority will be given to courses demonstrating need, multi-disciplinary and interprofessional collaboration opporunities.
+Q: I have another question, who do I contact?
Scheduing, Equipment, & Setup Questions:
WISH UWMC (wishuwmc@uw.edu)
WISH HMC (wishhmc@uw.edu)
WISH NWH (wishnwh@uw.edu)
WISH ALNW (wishalnw@uw.edu)
Administrative & Programming Questions:
Megan Sherman (shermm@uw.edu)
External Requests
WISH facilities are available for a variety of needs (e.g. educational and training courses, research programs, film and media location, etc.). External and industry sponsored courses are subject to availability, WISH fee, and may require a facility agreement.
External Process
STEP 1: Check Availability
Contact WISH to identify available options and place a temporary hold.
STEP 2: Session Prep & Quote Approval
Once a preliminary date has been identified, WISH representatives will discuss course space and equipment requirements. A quote will then be developed and circulated for review and approval. Once approved, the calendar hold will become an official booking.
STEP 3: Session Prep Finalized
Following official booking, our technical staff will work with the primary coordinator for logistical planning, course setup, and to ensure all session needs are met.
+Q: What does availability look like?
Subject to availability, external and industry partners may request books during regular business hours (Monday - Friday, 8AM - 5PM), as well as after-hours and weekends. Due to limited availability, we recommend 6-8 weeks advanced notice for scheduling.
+Q: What does the WISH fee include?
The WISH fee includes:
•Facility rental
•Use of WISH tools & equipment (e.g. lighting, instrumentation, AV equipment)
•Onsite technical assistance
•Basic personal protective equipment
+Q: I have another question, who do I contact?
Scheduing Questions:
WISH UWMC (wishuwmc@uw.edu)
WISH HMC (wishhmc@uw.edu)
WISH NWH (wishnwh@uw.edu)
WISH ALNW (wishalnw@uw.edu)
Equipment & Setup Questions:
Justin Cloninger (clonijus@uw.edu)
Administrative & Programming Questions:
Megan Sherman (shermm@uw.edu)
WISH Scheduling Policies
You may find WISH's policies on scheduling here.